Policies & Lesson Registration

Getting Started at Visionary Centre for the Performing Arts

Registration for Private Lessons

Based on information we receive from you we will match the student with a teacher and assign a suitable time for your lesson. Once the Registration Form is completed, signed and payment received we will notify the teacher that they have a new student and ask them to begin teaching.

  • First month’s payment is due at time of registration.
  • Post dated cheques, EFT form, or pre-authorized credit card information must be completed at time of registration or drop-in rates will apply.
  • Pre-authorized fees will be processed on the first of each month. Fees may take up to 2 – 3 days to process.
  • Pre-authorization forms must completed and delivered on or before the first day of the student’s lessons.

Registration For Yearly / Semester  Based Group Lessons & Drop-Ins

Students wanting to take a class may register in person at our offices, over the phone, or by using our online contact form. Once payment is received, the student will be added to the class list. We ask that the registrations be completed as soon as possible. This allows the teacher time to gather materials and helps the registration staff prepare enough space to hold the class.

  • Lessons are all paid in advance
  • The first month's lesson fees are due at time of registration.
  • Full payment for Musical Theatre and Music Funtime is required at time of registration.
  • The first half of tuition, plus the full materials cost & GST, is always taken at time of registration in Creative Music or Young Musician.
  • Split payments for Creative Music and Young Musician will be processed on January 15th of the following year.
  • A pre-authorization debit or credit form, or post dated cheques is required at time of registration for a split-pay based class.
  • Drop-in lessons are available year round, and are paid by the lesson in advance.

Missed Lessons & Make-Up Lessons

  • Makeup lessons must be scheduled if an instructor misses their lesson or a refund given
  • Students will be granted a makeup lesson if they are re-booked within their teachers set schedule and within two weeks of the original lesson time. Teacher availability cannot be guaranteed
  • No refunds will be provided for student absences

Missed Payments

  • Pre-authorized fees will be processed on the first of each month.
  • All declined payments are subject to a $30 administration fee, regardless of payment method.
  • Students will be removed from programs should payments fall one month into arrears.

Substitute Teachers

  • Visionary Centre reserves the right to use a substitute teacher when required.
  • If the designated instructor is not available for a lesson, Visionary Centre reserves the right to provide a substitute instructor. In the event that substitute is not available, the student has the option of a make-up lesson or a refund.
Our Teachers

Withdrawals from Lessons

Withdrawals may be made up to two weeks prior to the commencement of any program subject to a $25 administration fee. After that date the first billing period will be charged as well.

A written and signed notice must be provided to the student coordinator at least two weeks prior to the next billing date to withdraw from private or group lessons (excluding Creative Music, Kindermusik, & Music Funtime group lessons). Withdrawals within the first two months of a registration period will be subject to a $25 administration fee. Non-attendance of lessons or informing the instructor only does not constitute a withdrawal. All lessons remain billable until formal notice is provided in writing to the student coordinator.

  • There are no refunds for programs for students less than 3 years of age after the second class.
  • There are no refunds for Creative Music (1st semester), Young Musician, or Musical Theatre Production 5-6 after the third class.
  • If you wish to withdraw from Young Musician, Creative Music, or Musical Theatre Production after the first semester, notice must be given no later than December 15th of that year, subject to a $25 administration fee.

Books and Materials

Material fee deposits are for the exclusive use for the specific program intended and must be for learning materials. At the conclusion of each program, any residual credit will be removed at Visionary Centre’s discretion.

  • Books and materials are not included in the tuition unless otherwise stated. Most students will require books and materials which may be purchased at Innovations Music.
  • All book sales are non-refundable.
  • Musical Theatre materials fee is non-refundable.

Festivals and Special Events

Students wishing to enter music festivals or competitions may be required to take additional lessons and to cover any other costs associated with the event, i.e. accompanist, costumes and/or travel.


Students are responsible for their own RCM or Conservatory Canada examination fees and accompanist.


There will be admission charges for recitals held at any venues other than Visionary College.

Code of Conduct & Student Safety

We strongly encourage that all parents walk their students to and from their lessons for safety reasons. This also allows the instructor touch base with the parents regarding lesson updates and progress.

Visionary Centre reserves the right to refuse any student. Students are encouraged to conduct themselves in a polite and courteous manner while at our facilities and while performing at any VCPA sponsored event.

Re-Registration for Current Students

for the fall semester

Fall Re-Registration

March 13, 2017

Private Lesson Students

Students that are currently enrolled are invited to pre-register for their existing spots (i.e same day, time, and teacher). After April 18th, 2017, all existing spots become free for other currently enrolled students to transfer into - so to retain your spot, please pre-register as soon as possible. 

Group Lessons

Registrations for all group lessons (Music Funtime, Creative Music, Young Musician, Musical Theatre, Guitar Ongoing, Keyboard Adventures, Etc) are invited immediately, both for returning students and for new sign-ups.

Register Now!

Pre-registration & Schedule Changes

for the Fall Semester

March 27th, 2017 - Students that are currently enrolled are able to pre-register for a different day or time with any teacher on staff. Spots for which students have not yet pre-registered will become available at this time.

April 18th, 2017 - General Registration opens to invite students on board that are not currently enrolled with Visionary College, and they have access to any day and time slot that is available with any teachers. Returning students also still have the option to sign up for any day and time slots that remain available.  

Upon registration, we do require some form of Pre-Auth to be set up. Forms of Pre Authorization we accept are Post Dated Cheques, Credit Card Pre Auth or Electronic Funds Transfer.  Please keep in mind that we do not carry over any payment information from year to year for your privacy.  

2017 - 2018 Calendar Dates

  • Friday September 8th, 2017 - Beginning of the Fall Semester, first day of classes.

  • Saturday December 23rd, 2017 - Fall semester ends.

  • Saturday January 6th, 2018 - Winter Semester begins, classes resume.

  • Thursday June 28th, 2018 - End of Winter Semester; final day of regular classes.

  • Saturday July 7th, 2018 - Summer Semester begins; instructor summer availability.

    Summer camps begin on July 2nd 2018

  • Friday August 31st 2018 - End of Summer Semester; final day of summer camps and summer lessons.

2017-2018 STAT Holidays & Non-teaching Days

  • Monday, October 9th, 2017 • Thanksgiving (Canada)

  • Saturday, November 11th 2017 • Remembrance Day

  • December 24th, 2017 - January 5th, 2018 • Christmas Break

  • Monday, February 19 2018 • Family Day

  • Monday, March 26 - Sunday, April 1st, 2018 • Spring Break

  • Monday, May 21st 2018 - Victoria Day